Executive Assistant to the National Director - Canada's New Democratic Party

Job Summary

The New Democratic Party of Canada is seeking a Executive Assistant to support the work of the NDP Executive office in Ottawa, Ontario including the National Director and Deputy National Director. The Executive Assistant will play a key role in ensuring the smooth and efficient operations of NDP Federal Office as well as provide high-level executive support to the National Director and her Deputy. This role is a great opportunity for an experienced administrative professional to support the work of Canada’s NDP.

Job Duties

• Director-level administrative support (record-keeping, proofreading, note-taking, transcription and correspondence processing and response)
• Schedule and meeting management
• Office logistics management
• Travel arrangements
• Compilation and reconciliation of corporate credit card with invoices and preparation of monthly statements for bookkeepers
• Represent the Director as needed and requested
• Information Management: Collecting, organizing, and maintaining confidential and sensitive information. Managing files, records and Sharepoint sites to ensure easy retrieval and accessibility of information as needed
• Relationship Management: Building and maintaining effective relationships with internal stakeholders including MP Offices, Federal Executive and Council members, Provincial Sections leadership
• Serving as a liaison between the Director(s) and various individuals and groups
• Special Projects and Project Coordination as assigned
• Other duties as assigned

Job Qualifications

• Spoken and written fluency in both official languages
• Bachelor’s Degree + 3 yrs of executive-level administrative support (or 5+ years experience without a degree)
• Familiarity with SharePoint or equivalent file-management system
• Proficiency with Microsoft Office products
• Proven excellence in verbal and written communications; especially with respect to correspondence
• Experience working with stakeholders
• Experience in a high-paced environment; comfortable working independently, under short deadlines and with a high degree of self-direction
• Proven ability to handle highly sensitive and/or confidential information with tact
• Sound political judgement
• Knowledge and familiarity of the NDP and Canadian labour movement

Location:

Ottawa, Ontario

Terms of Contract:

Full-Time, Permanent

Salary:

$65,000 annually plus full health and dental benefits, 8% annual pension contribution, semi-annual raises for the first 4 years plus annual Cost-of-Living Increase. (as per the Collective Agreement with COPE 225)

Send application to:

Please send resume and cover letter to: Jesse Calvert, Deputy National Director at hr@ndp.ca

Only applicants selected for an interview will be contacted